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Incident Report Assignment Samples

A sample letter of incident report is an example of how to write an informative and formally correct document, which would serve as an important tool while dealing with an organizational problem. It is important to be aware of the structure and requirements for this letter in order to write it in an appropriate way, so a sample letter of incident report will help to successfully accomplish this task.

To Mr. Smith, the CEO of the Publishing House,

Date: Jan 16th, 2017

A Fistfight between Two Employees of the Publishing House Marketing Department

Type of Incident: An interpersonal communication issue.

Participants and Witnesses: An argument that resulted in a scuffle occurred between Mr. Stanley, a junior manager of the Marketing Department, and Mr. Sandler, a marketing communication manager. The incident was witnessed by product managers Ms. Hasley and Mr. Gratz and by a customer support manager Mrs. Whinfrey.

Time and Location: The incident occurred on January 15th, 2017 at 12:24 in a smoking room on the 5th floor of the Publishing House headquarters.

Preconditions and Consequences: The participants were on their break when the incident occurred. They discussed a personal issue related to Mr. Stanley’s family. However, when Mr. Sandler disrespectfully referred to the wife of Mr Stanley, the man instantly hit him in front of their female colleagues Ms. Hasley and Mrs. Whinfrey.

A fistfight began and it continued until women called Mr. Gratz to help. As a consequence, both men were not seriously injured, but a chair in the smoking room was broken. Nonetheless, they were sent to the first-aid room in order to be checked by the nurse. The medical statements are attached.

As a prerequisite of the incident, HR Department defined the lack of communication skills of both participants. Furthermore, they did not take a part in an organizational training concerning conflict resolution strategies conducted by the HR department on October 15th, 2016. Besides, both men were uptight because of the Internet issue, which occurred in the office on that day. The whole building was left without an Internet connection for 2 hours between 11 am and 1 pm so people were unable to work on their tasks.

Descriptions of Taken Measures: Since it was the first time when both men were involved in such an incident, they got a verbal rebuke and a letter of warning. They were notified of a subsequent firing in case the situation reoccurs. Both men were fined 10 percents of their salary because of the broken piece of furniture. The supply department was reported about the damaged item, and it will be replaced during the following week.

In addition, HR Department is currently preparing a general gathering in order to conduct an organizational talk with all members of the company personnel concerning interpersonal relationship issues and conflict resolution strategies. The presentation will be held on January 18th at 2 pm in the meeting room, and every employee is obliged to be present at it.

Incident Reported By:

Mr. Black, the senior manager of HR department

+1 123 456 78 99

Signature _________

About Steven Arndt

Steven Arndt is a passionate writer, educator and a former History teacher. He tends to reconsider the role of modern education in our society and watches with awe the freedom the youth now has.

Order a custom written paper from professional writer

Most police reports can be organized into four types. This post deals with Type 1 reports. (For an overview of all four types of reports, click here.)

Here’s a sample Type 1 report:

At 5:22 p.m. on May 12, 2010, I was dispatched to 239 Carol Avenue regarding a theft. Lawrence Cooper (DOB 7-15-1987) reported that his son David’s bicycle had been stolen.

Cooper told me:

-David (DOB 11-04-2001) had brought the bicycle into the carport the evening before (May 11)

-the bicycle wasn’t locked

-the bicycle is a blue Sears boys’  bicycle with black tires and black handlebars

-the bicycle is three years old

David went to the carport after school to ride the bicycle. He saw the bicycle was missing. When his father came home, David told him that the bike had been stolen. Lawrence called the police at 5:20.

No one was home all day. Neither David nor Lawrence knows when the bicycle was stolen. They don’t remember whether it was in the carport this morning. They did not hear any unusual noises last night.

What makes it a Type 1 report?

The answer is that this is a “Just the facts, Ma’am” report. There’s no investigation (Type 2) or intervention (Type 3).

In a Type 1 report, you interview a witness or victim and write down the information – and you’re finished. You might write a Type 1 report after a citizen reports that her bicycle was stolen. Incident reports also fall into this category.

In this type of report, your narrative may be very brief because you don’t do an investigation or make an arrest. You simply record the facts.

Here’s a review of the characteristics of a Type 1 report:

Type 1 Report

EventOfficer’s roleProbable cause?Information neededSpecial requirements
The crime or incident happened before you arrivedRecord what happened (break-in, assault, etc.)Not needed if a citizen requests assistancePiece together and accurately record events that happened before you arrivedAccuracy, logical order of events, and completeness

Here are a few more comments:

  • Notice that this report is written in clear, crisp sentences: “No one was home all day.” “Lawrence called the police at 5:20.” There’s no attempt to impress readers with police jargon or fancy sentences. Puffing up your report with unnecessary words (“The abovementioned victim,” “It was ascertained by this officer”) just wastes time and makes you sound pompous and silly.
  • Notice also that this report includes a timesaving list:

Cooper told me:

-David (DOB 11-04-2005) had brought the bicycle into the carport the evening before (May 11)

-the bicycle wasn’t locked

-the bicycle is a blue Sears bicycle with black tires and black handlebars

-the bicycle is three years old

You’ve been writing lists all your life! It makes sense to use a list when you have several pieces of related information. This is called bullet style, and it’s an efficient practice that smart officers use often.

Notice too that you don’t write your entire report in bullet style! Lists are useful for a series of facts, such as a description of a suspect or a list of stolen items. You can learn more about bullets at this link.


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